The laws and regulations on combating money laundering and terrorist financing are very complex and impose many requirements on service providers. Failure to comply with these requirements may result in the service provider being used or abused in money laundering constructions or terrorist financing. If the service provider gets involved in aforementioned situations, they will instantly become involved in all kinds of operational, reputational, legal and financial risks. Furthermore, the supervisory authorities may also impose fines and penalties.

Compliance Services Caribbean offers various options to assess whether and how your organization complies with laws and regulations through Compliance Quick Scans & Compliance Audits.

Compliance Quick Scan

In a Compliance Quick Scan, Compliance Caribbean performs a gap analysis to determine to what extent the service provider complies with the guidelines and laws and regulations on combating money laundering and terrorist financing, as well as related integrity policies. The scope of the Compliance Quick Scan comprises assessing various aspects, including:

• The risk-based approach and policy plan: the Business Risk Assessment;
• The procedures and measures: Compliance Manual;
• Customer acceptance: Customer Due Diligence Procedures;
• Client and transaction monitoring, including the reporting procedure;
• Staff training in combating money laundering and terrorist financing;
• Integrity policy: Integrity Policy: Code of Conduct & Ethics
• Requirements regarding record keeping and information.

After evaluation of the Quick Scan results, clear and transparent recommendations are made for setting up your future compliance program and its implementation. If desired, we can discuss how Compliance Caribbean can be of further assistance in this process.

Compliance Audit

Conducting a Compliance Audit is a requirement of the laws and regulations on combating money laundering and terrorist financing to ensure independent review on a regular basis. It is important that the Compliance Auditor is completely independent in order to perform their role effectively.

The objective of a Compliance Audit is to provide the Management Team and the Board of Directors/Supervisory Board with independent feedback on the quality, implementation, execution and control of the compliance program within their organization. Moreover, a Compliance Audit aims to assess to what extent the compliance program complies with the applicable laws and regulations. Through a broad assessment it will be determined whether the service provider is compliant with the laws and regulations, whether appropriate policy and procedures are in place and whether these are properly applied. The audit will, among others, include random checks on transactions which are subsequently assessed, interviews with relevant employees in order to assess procedures in practice and the assessment of client files for this purpose. A report will be compiled, including findings and recommendations as well.

Independent assessment is one of the four pillars of an effective compliance program. Compliance Caribbean has considerable knowledge of and experience with compliance audits and would be pleased to provide this service to you.

CODE OF CONDUCT & ETHICS

Common integrity violations within companies and organizations may include:

• Reckless use of business property;
• Unlawful use of working hours for private matters;
• Outside activities which are in conflict with the company’s interest;
• Improper handling of overtime and expense reimbursement claims;
• Incorrect spending of budgets;
• Abuse of power;
• Sexual harassment.

Our experience has shown that a lack of integrity in an organization could lead to structural (large-scale and multiple) integrity violations. An integrity policy, the Code of Conduct & Ethics, is essential to prevent this.

A strong integrity policy is comprised of various components. One part is the Code of Conduct & Ethics. Compliance Caribbean can assist your organization with advice regarding the compilation and implementation of a Code of Conduct & Ethics, ensuring that it meets the legal requirements and matches the needs of your organization.

WHISTLEBLOWER PROCEDURES & EXTERNAL WHISTLEBLOWER

Having a proper integrity policy is essential for (financial) service providers. One component of the integrity policy is having Whistleblower Policy and Procedures. The objective of a Whistleblower Policy is to enable employees to report any malpractice within the organization in such a way that they feel secure. It also provides whistleblowers and their environment with sufficient guarantees for a professional and independent investigation into the truthfulness and relevance of their claims.

Compliance Caribbean can assist your organization in preparing a Whistleblower Policy and Procedures, taking into account the requirements pursuant to laws and regulations, applicable to your organization.

In some organizations, an internal whistleblower is unrealistic or undesirable, for instance due to the structure or size of the organization. In such cases an external independent whistleblower service is required. Compliance Caribbean offers this service, in which employees can (anonymously) call, e-mail or file a report in a secure way.

INCIDENT MANAGEMENT

Pursuant to legislation, (financial) service providers should have procedures and measures in place for dealing with and recording behavior and events which could pose a serious threat to the integrity of the organization’s business operations.

This includes, among others, the following types of incidents related to integrity:

• Conflicts of interest and disadvantaging third parties;
• Incidents which pose a threat to the institution’s integrity;
• Integrity-related incidents involving persons with an integrity-sensitive function;
• Direct indications of money laundering and terrorist financing;
• Criminal or other legal offenses by the institution or its directors or employees, which could undermine confidence and damage the trust in the institution or the financial sector;
• Incidents related to relationships with consumers, clients or other third parties which could undermine confidence and damage the trust in the institution or the financial sector;
• Other actions by the institution or its employees, which infringe on what is considered to be socially acceptable in such a way that they seriously undermine confidence in the institution or the financial sector.

These behaviors or events are called incidents and must be reported immediately to the supervisory authority.

Compliance Caribbean is pleased to assist you in setting up procedures and measures enabling your organization to identify such incidents at an early stage and respond to them accordingly. Based on the results of the internal process it will be determined whether external reporting is also required.

Incidents which pose a serious threat to the integrity of the institutions’ business operations, or which could seriously undermine confidence in the institution should be reported. We can assist you in making this assessment and decision.

If an actual incident has occurred, we provide our services from Forensic Services Caribbean to investigate the incident in order to identify the facts and circumstances under which the incident has occurred.

If desired, the investigation can also be used to propose preventive measures. The investigation and possible measures can be used as approach in support of your organization’s mitigation measures when reporting to the supervisory authority.

CDD

Enhance your compliance efforts with Compliance Caribbean’s Customer Due Diligence (CDD) services. Also known as the ‘Know Your Customer’ principle, CDD is a legal requirement for service providers to conduct thorough client investigations before establishing a business relationship.

Our expert team at Compliance Caribbean is equipped to assist your organization in performing CDD investigations. We take a risk-based approach that aligns with your client risk and policy. Through screenings, database checks, monitoring lists, and document verification, we ensure comprehensive CDD examinations.

Leveraging our extensive international and local network, we go the extra mile to provide in-depth open-source investigations. We collaborate with you to determine the desired scope and depth of the CDD screening, ensuring tailored and effective results.

Rest assured, our meticulous CDD investigations culminate in a comprehensive written report, delivering a clear overview of the entire process. In cases where immediate risks are identified during the investigation, we prioritize prompt communication, keeping you informed every step of the way.

Trust Compliance Caribbean for reliable, efficient, and compliant CDD services. Contact us today to fortify your due diligence practices and mitigate risks effectively.

Client Screening & Business Intelligence

Protect the integrity and reputation of your organization by harnessing the power of business intelligence. In today’s world, having comprehensive background information on (potential) clients and business relations is crucial to mitigate fraud, reputation risks, and corruption.

Compliance Caribbean understands the significance of business intelligence in minimizing these risks within your company. Our tailored solutions empower you to make informed decisions by uncovering valuable insights about your suppliers, clients, business partners, competitors, interest groups, and other relevant third parties.

With business intelligence, you gain a competitive edge and enhance risk control by effectively estimating and managing potential risks before critical decisions are made. It goes beyond traditional due diligence, incorporating economic, technological, and cultural trends to provide a holistic view.

Just like our CDD investigations, Compliance Caribbean delivers a comprehensive written report on the information collected. Rest assured, you’ll have actionable intelligence to support your decision-making process.

Secure your organization’s success with the power of business intelligence. Contact Compliance Caribbean today to unlock valuable insights and proactively mitigate risks.

Transaction Monitoring

Compliance Caribbean empowers your organization to fulfill its obligations under anti-money laundering and counter-terrorist financing laws and regulations. To effectively combat financial crime, service providers must continuously monitor clients and their transactions, employing established risk profiles and classifications to identify any unusual patterns or activities that warrant further investigation.

With our expertise, Compliance Caribbean can support your organization in monitoring business relations and client transactions, enabling the timely detection and investigation of potentially suspicious activities. Based on these findings, appropriate measures can be determined, and indicators can be assessed to determine if transactions should be reported to the Financial Intelligence Unit (FIU).

Our team at Compliance Caribbean possesses extensive experience in transaction monitoring, including the ability to identify red flags. We leverage multiple databases to screen individuals who may pose a higher risk, ensuring a thorough and comprehensive assessment.

Stay ahead of financial risks with Compliance Caribbean as your trusted partner. Contact us today to enhance your transaction monitoring capabilities and safeguard your organization against illicit activities.

Business Risk Assessment

Current laws and regulations on the prevention of money laundering and terrorist financing are based on the guiding principle of a Risk-Based Approach. This method aims to provide a better, less time-consuming and a more cost-effective alternative to the normative approach, enabling service providers to focus their resources more effectively on high-risk clients and therefore more efficiently meet compliance requirements. Consequently, service providers have more freedom when it comes to taking measures relevant to their business, depending on their risk assessment of a particular type of client, country, product or transaction.

Pursuant to the money-laundering legislation, a service provider must draft and approve a written risk assessment. This risk assessment should be detailed and based on their own organization, focusing on their own distinct clients/client groups, delivery channels, countries involved and all services and products provided. In the legislation, this is also referred to as Business Risk Assessment (BRA).

This risk assessment is used to describe how the risks are either eliminated or mitigated (the strategy).

Compliance Manual

Based on the risk assessment, the relevant procedures and measures are subsequently incorporated in a so-called Compliance Manual, aimed at preventing and combating money laundering and terrorist financing. These include the procedures which should be followed when identifying and verifying (potential) clients and reporting unusual transactions both within and outside the organization. The Compliance Manual also describes the responsibilities of the (Money Laundering) Compliance Officer and (where applicable) of the Money Laundering Reporting Officer.

Compliance Caribbean can assist your organization by drafting a Business Risk Assessment and a Compliance Manual. The Compliance Manual will be compiled in consultation with the service provider in such a way that it is customized to your organization while meeting the guiding principles of the applicable laws and regulations.